Purchases
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      1. Resource Center
      2. Inventory Management
      3. Purchases

      Track your purchases

      Create purchase orders to send to your suppliers. Track the status of orders and vendors with ease.

       

      Start URL: inventoryy.com/inventory-management/purchases

      Navigate on the sidebar to Purchases > Purchases



      Date

      Date column represents the date that the purchase order was created




      Warehouse

      Warehouse column represents the space that the products are stored from that purchase

      Purchase Order ID

      Purchase Order ID column shows the number that the purchase order was given when created (Hyperlink)

      • Clicking on the number in the Purchase Order ID column will redirect you to the “Create Purchase” page where the purchase order was created


      Vendor

      Vendor column represents the name of the vendor that the order was purchased from

      Units

      Units column displays the total number of units purchased in each purchase order

      Cost

      Cost column represents the total cost for each purchase order

      Sale Price

      Sale Price column represents the total sale price for all units from each purchase order

      Profit

      Profit column represents the total profit made from each purchase order
      • Profit = Sale Price - Cost 

      Margin

      Margin column displays the percentage of profit made for each purchase order based on the sale price
      • Margin = Profit / Sale Price

      ROI

      ROI (Return on investment) column represents the percentage of profit made for each purchase order based on your cost
      • ROI = Profit / Cost

      Courier 

      Courier column represents the shipping courier used to ship the purchase order

      Tracking Number

      Tracking Number column shows the tracking number for the purchase order

      Aging

      Aging column represents the average length of time that each product purchased from each purchase order takes to be sold.
      • If a product was purchased and sold 5 days later, the aging column would be 5 days
      • If a product was purchased and has not yet been sold, the aging column would display however many days since the product has been purchased.

      Status

      Status column represents the stage in which the purchase order is currently.
      • Statuses include: “Open”, “Closed” or “Importing”

      Filters 

      Filters are located in the top left corner of the Purchases page and filter the purchase orders by status.
      • Filter Purchases by “Show All”, “Open”, “Closed” or “Importing”


      Download

      Download is the red button located in the top middle part of the Purchases page.
      • To download a purchase order, select any purchase order(s) by checking the box(es) on the left side of the purchase order, then click the “Download” button.


      Create Purchase

      URL: inventoryy.com/inventory-management/purchases/create-purchase


      From the dashboard, navigate on the sidebar to Purchases > Create Purchase



      Enter the following information to create a new Purchase Order:

      • Date
      • Vendor
      • Email Address
      • Phone Number
      • Mailing Address
      • Order ID (auto-generated but can be edited)

      Add products to purchase orders by uploading a file, bulk upload, manual input, or import via Phonecheck.

      Upload A File

      • Select “Download Template” to download the product import Excel file.
      • Complete all the fields in the Excel file, then select “Upload” to import multiple products.



      Bulk Upload

      • Bulk import multiple products by SKU or Unique Identifier
      • Scan barcodes or input SKU numbers to quickly add products to a purchase order


      Import via Phonecheck

      • Import by Invoice Number by selecting the date range and invoice number
      • Import by ESN/IMEI by entering each number in the ESN field
      • Select “Import” to add a product to the purchase order

      Visit "Integrations" under My Account to connect your Phonecheck account.




      Select "Import from Phonecheck" under Create Purchase



      Import by Invoice Number by selecting the date range and invoice number



      Import by ESN/IMEI by entering each number in the ESN field



      Select “Import” to add a product to the purchase order



      Manually input the following to add products to a purchase order:

      • Warehouse
      • SKU
      • Brand
      • Model
      • Condition
      • Notes
      • Unique Identifier
      • Quantity
      • Cost Per Unit


      Bulk Apply

      You can use the Bulk Apply features for faster Purchase Order creation

      To apply a Warehouse to all of the products in your Purchase Order first check the boxes to the left of the products

      Next, select a Warehouse and click "Apply All"

      If you have a Cost set for your products on the Products page, you can bulk apply Cost to your products in the Purchase Order as well

      Once again, check the boxes to the left of the products, then click "Apply Cost"



      Enter the following information for shipping details:

      • Courier
      • Shipping Method
      • Shipping Cost
      • Tracking Number

      Enter any details about the purchase order under “Notes”

      Select “Print Labels” to print unique barcode labels for each product listed

      Select “Download” to download or print a PDF of the purchase order


      Select “Save Draft” if the purchase order has not been received


      Select “Add To Inventory” if the purchase order has been received.



      Select "Purchases" to view and edit purchases from your vendors.